2016 Conference Hotel Booking Instructions

15.06.05-2016.conf.teaser.smWith pricing for 2016 WCTA conference delegates well below peak season winter rates, the WCTA is pleased to announce the Crystal Lodge as its 2016 headquarter hotel along with the Aava Whistler and Delta Suites as partner accommodators.

Realizing Whistler can be more expensive than other conference locations, the WCTA Board placed a high priority on negotiating the best possible room rates.  There is a catch however.  

  • delegates will need to book rooms sooner than they are used to
  • the number of discounted rooms are limited
  • cancellation policies tend to be less flexible

To avoid disappointment, book early, be prepared to place a deposit for the first night’s stay and submit payment for the entire stay 14 days in advance.

Crystal Lodge from $159/night (must book before Jan 21, 2016.  (lease note this property has very little availability remaining.  Rooms are no longer available for the night of Feb 24)
4154 Village Green, Whistler BC Canada
Ph 604.932.2221 | Toll free: 1.800.667.3363

Online Booking Procedure:
1. Please proceed to our website www.crystal-lodge.com
2. Select dates and duration you require, press “Find Rooms”
3. Type in your code in the promotion code box, your code is : GWC026
4. Press "Search for availability"
5. Select desired room and click on "Rates" to proceed

In House Hotel Reservations:
1. Email: info@crystal-lodge.com or Phone: 604-932-2221 or Toll-free 1-800-667-3363.
2. Please quote “WCTA 2016 Conference” or group reference number: 198330

NOTES:

  • room rate is extended 3 days post conference
  • pets are welcome (additional charges apply)
  • parking is $16/night (hyrbrids are free)
  • a credit card will be required at the time of reservation
  • a non-refundable first nights room and tax shall be processed upon confirmation of the reservation. The balance will be processed 14 days prior to arrival.
  • should the reservation be cancelled more than 14 days prior to arrival, the first nights room and tax shall be forfeited. Should the reservation be cancelled within 14 days of arrival the reservation will be non-refundable.


Aava Whistler from $204/night (must book before Jan 23, 2016)
4005 Whistler Way, Whistler BC Canada
Ph 604.932.2522 | Toll free: 1.800.663.5644

Individual reservations can be made by contacting our Reservations Department by telephone, 1-800-663-5644 or e-mail: reservations@aavawhistlerhotel.com  Please have your guest mention “Western Canada Turfgrass” to ensure they receive the applicable rate. 

NOTES:

  • room rate is extended 3 nights pre and post event
  • pets are welcome (additional charges apply)
  • parking $19.00/night
  • full amount of room and tax will be charged 14 days before arrival. If booking is made inside of 14 days, the full amount will be applied at time of booking.
  • if the reservation is cancelled outside of 14 days before arrival, there will be no payment taken. If the reservation is cancelled inside 14 days before arrival (after full payment has been taken) it is non-refundable. A cancellation number will be issued at time of notification.

Delta Village Suites $199/night (must book before Jan 23, 2016)
4308 Main Street, Whistler BC Canada
Ph 604.905.3987 | Toll free: 1.800.268-1133

Individual Reservations can be made by calling our Global Reservations Office at 1-800-268-1133 or online booking at:

https://www.deltahotels.com/Groups/Delta-Whistler-Village-Suites-Groups/Western-Canada-Turfgrass-Association

For ease of booking, callers must identify themselves as being with your group. Regardless of how reservations are made, reservation requests must be made in order to qualify for your group rate.
Your Group Name: Western Canada Turfgrass Association
Your Group Code: 1502WESTER_001

NOTES:

  • room rate is extended 3 nights post event
  • pets are welcome (additional charges apply)
  • parking $30.00/night $34/night for valet
  • a valid credit card must be provided at time of reservation.
  • full room & tax is processed with the credit card on file 14 days prior to arrival & is NONREFUNDABLE
  • if canceled or modified inside 14 days prior to arrival, the full room & tax is nonrefundable. Cancellations made more than 14 days prior to arrival will not incur a penalty.