Exhibitor FAQ's

With so much information to absorb, there are bound to be questions about our 2018 Conference and Trade Show.  If you don't see an answer below, feel free to contact WCTA Executive Director Jerry Rousseau at exec.director@wctaturf.com

Frequently Asked Questions by Exhibitors:


Q: When and where is the next conference and trade show?
A: The next WCTA Conference & Trade Show takes place at the River Rock Casino Resort, February 14-16, 2018, Richmond, British Columbia, Canada.  

Q: Who will be at this show?
A: This event draws hundreds of professional turf managers from throughout British Columbia, Alberta, Saskatchewan and beyond who work in a variety of sectors including golf courses, municipal sportsfields, schools and parks.

For previous WCTA Conference and Trade Show analytics CLICK HERE

Q.  Can we see a list of delegates who will be in attendance?
A.  A delegate list is sent to all registered exhibitors and sponsors approximately 2 weeks prior to the event and again about 2 weeks after.

For list of facilities represented CLICK HERE

Q: When will the actual trade show take place?
A: The trade show will take place 3:00pm to 6:00pm, Thursday, Feb 15 and 11:30am to 3:00pm, Friday, Feb 16.    

Q: What is the cost to exhibit and what does this include?
A:  Booth pricing is $1350 for a 10X8 booth or $1100 for x 8X8 booth (only 8 available).  Basic power for WCTA members is included but you have to let us know if you need it.  Discounts apply for multiples of 4 booths or more.  Each booth includes namebadges for conference and trade show access of up to 4 company staff (sorry, you can't give these away to customers).  The booth pricing does not include pre-conference seminars but does include access to President's Reception and all regular program education sessions.     

Q:  Do I need to have a booth to enter the trade show?
A:  To gain access to our event, all supplier personnel must either be registered as staff at their company's booth or purchase an individual supplier registration ($747).  Any turf management personnel, ie. golf course superintendent, sportsfield manager, etc, who chooses to attend the show in a sales/service capacity, must be registered as an exhibitor.  Suitcasing rules apply.

Q:  Does the booth cost include a table and chairs? What about carpet?
A: Sorry, no tables, chairs or carpet is included however you may bring your own or order through the show supplier.  The show supplier will be in touch will all registered exhibitors directly. Note the upper foyer level of the River Rock theatre is carpeted.

Q: How much dedicated show time is planned?
A:  There are two working lunches planned for Friday but otherwise the trade show is completely dedicated.  

Q:  Is there a trade show theme this year?
A:  Not this year however the education program theme is 'What is the value of turf?'

Q:  How many personnel can I have in my booth?
A:  You are allowed up to four staff per booth.  We will ask for staff names a couple weeks before the show.  Note that suppliers are not permitted to give these spots away to customers.  A nametag is required to enter the venue and we don't want to see people miss the show because of cost. If you want to support a delegate by sponsoring their entry, contact Jerry Rousseau at exec.director@wctaturf.com to discuss options.

Q.  Once I've registered and paid for my booth, when do I find out my booth number?
A. A floorplan will be distributed mid-January that will include booth numbers.  

Q. When is exhibitor move-in?
A. Thursday, Feb 15 between 6:30am and 2:00pm.  Move-in group scheduling is identified in the exhibitor registration package. 

Q. How do I get to the River Rock Resort? 
A. The venue is conveniently located and easily accessed at 
8811 River Rd, Richmond, BC.  For those flying into Vancouver (YVR), it's a 7 minute ride on the Sky train.

Q. How big is the loading bay door?
A.  The bay door is large enough to accomodate us however we are dealing with a ramp with 91" of usable driving width.

Q. I need a forklift.
Forklift requirements are typically booked through the convention centre or show supplier.  More information will be included in the show supplier package once you've registered.

Q. Is there exhibitor storage available?
A: Due to space limitations, there is no designated exhibitor storage space however the show supplier can arrange this for you.  Refer to show package once available.

Q.  What about parking and other details?
A.  Self-parking for hotel guests is free.  Free Truck and trailer parking is ample on on-site, further details will be included in the exhibitor registration confirmation package.

Q.  I would like to take part in the conference social activities, how can I register?
A.  Exhibitors are welcome to participate in everything the show has to offer and a limited number of tickets are included with your booth purchase.  A form for purchasing extra lunch, social function tickets and golf tournament entry will be included in the 2nd exhibitor package.

Q. How can I participate in the Silent Auction?
A. CLICK HERE for the silent auction info page.

Q: What about hotel and conference centre information?
A:  For online hotel booking, CLICK HERE. 
A:  For Conference Centre rules and information, CLICK HERE (coming soon)

Q: Can I play in the golf tournament?
A: All pre-conference seminar attendees can play in the golf tournament at no extra charge but exhibitors are welcome.  You will be able to register on the extra ticket form to be included in 'Exhibitor Package #2' to be circulated mid-January, entry is $77.

Sponsorship opportunities designed to maximize your company's profile at our show will be included with the exhibitor registration package. 

Thank you for supporting the WCTA and the golf and sportsturf management industry.  We're looking forward to a great time at the River Rock Casino Resort this February!