2022 Conference Exhibitor FAQ's

With so much information to absorb, not to mention we're all a little rusty after missing a year, there are bound to be questions about our 2022 Conference and Trade Show!  If you don't see an answer below, feel free to contact WCTA Executive Director Jerry Rousseau 

Frequently Asked Questions by Exhibitors:


Q: When and where is the next conference and trade show?
A: The next WCTA Conference & Trade Show takes place all under one roof at the Penticton Lakeside Resort, February 16-18, 2022 in sunny Penticton, British Columbia, Canada.  

Q: Who will be at this show?
A: This event draws hundreds of professional turf managers from throughout western Canada and beyond who work in a variety of sectors including golf courses, municipal sportsfields, schools and parks.

For previous WCTA Conference and Trade Show analytics CLICK HERE

Q.  Can we see a list of delegates who will be in attendance?
A.  A delegate list is sent to all registered exhibitors and sponsors approximately 2 weeks prior to the event and again about 2 weeks after.

For list of facilities represented CLICK HERE (to be populated once registration begins)

Q: When will the actual trade show take place?
A: The trade show takes place 3:00pm to 6:30pm, Thursday, Feb 17 and 10:30am to 1:00pm, Friday, Feb 18.    

Q: What is the cost to exhibit and what does this include?
A:  Booth pricing is $1447 for a standard 10wX8d booth, $1347 for a reverse standard 8wX10d booth (12 available) or $1247 for x 8X8 booth (2 available).  Basic power for WCTA members is included but you have to let us know if you need it.  Volume discount: $5250 for 4 booth standard block (2 blocks available).  Each booth includes namebadges for conference and trade show access of up to 4 company staff (sorry, you can't give these away to customers).  Booth pricing does not include pre-conference seminars but does include access to President's Reception and all regular program education sessions.     

Q:  Do I need to have a booth to enter the trade show?
A:  To gain access to our event, all sales/service supplier personnel must either be registered as staff at their company's booth or purchase an individual supplier registration ($847 - WCTA members only).  Any turf management personnel, ie. golf course superintendent, sportsfield manager, etc, choosing to attend the show in a sales/service capacity, must be registered as an exhibitor.  Suitcasing rules apply.

Q:  Does the booth cost include a table and chairs? What about carpet?
A: The venue is carpeted but tables, chairs or any other fixtures are not included in the booth space fee.  You may bring your own or order through the show supplier.  The show supplier will be in touch will all registered exhibitors directly.

Q:  How do I order power for my booth?
A: If you are a WCTA member, power is no charge but you need to tick the power checkbox on the exhibitor registration form.  For non-WCTA members, the venue charges $50 per day and you need to order it directly through them.  CLICK HERE for the power order form.

Q: How much dedicated show time is planned?
A:  A total of 5.5 hours of trade show time is scheduled with 1/2 hour of education program overlap.

Q:  Is there a trade show theme this year?
A:  Our overall conference theme is 'In-Person Education and Networking is Back!'  The Winter Olympics happen to be on during our show as well.  We don't worry too much about booth theming, it's really up to the individual exhibitor how they wish to present themselves.

Q:  How many personnel can I have in my booth?
A:  You are allowed up to four staff per booth.  We will ask for staff names a couple weeks before the show.  Note that suppliers are not permitted to give these spots away to customers.  A nametag is required to enter the venue and we don't want to see people miss the show because of cost. If you want to support a delegate by sponsoring their entry, contact Jerry Rousseau to discuss options.

Q.  Once I've registered and paid for my booth, when do I find out my booth number?
A. A floorplan will be distributed mid-January that will include booth numbers.  

Q. When is exhibitor move-in?
A. Note that timing may change slightly and a schedule by booth number will be circulated a couple weeks before the show.  
Wednesday, Feb 16 from 9:00am to 5:00pm
    - Thursday, Feb 17 from 7:00am - 2:00pm

Q. How do I get to the Penticton Lakeside Resort?
A. The venue is located on the shores of Okanagan Lake in the city of Penticton, British Columbia.  It's approximately a 5 hour drive (418km) from Vancouver, BC.  Kelowna (YLW) is the nearest major airport although there are some flights into the small Penticton airport.

Q. Are there restrictins on equipment we can display at the trade show?
A.  Yes - there is a 7' maximum height restriction to get through the bay door at this venue.  Also, we need to be extremely careful not to mark up the carpet with tight turning/articulated equipment, knobby tires, etc.

Q. I need a forklift.  I need to ship materials.  I need to store materials.
A.  Forklift requirements, shipping, receiving and storage (drayage) are all booked through our show supplier.  

Q. Is there exhibitor storage available onsite?
A: Due to space limitations, there is no designated exhibitor storage space however the show supplier can arrange this for you.

Q.  What about parking and other details?
A.  Self-parking for hotel guests is free.  Free truck and trailer parking is ample on-site but a pass is required.  Further details will be included in the exhibitor registration confirmation package.

Q.  I would like to take part in the conference social activities, how can I register?
A.  Exhibitors are welcome to participate in everything the show has to offer and certain tickets are included with your booth purchase, ie. President's Reception, Exhibitor Reception.  A form for purchasing extra lunch and social function tickets will be included in the 2nd exhibitor package.

Q. How can I participate in the Silent Auction?
A. CLICK HERE for the silent auction info page.

Q: What about hotel and conference centre information?
A:  For online hotel booking, CLICK HERE. 
A:  For Conference Centre rules and information, CLICK HERE (coming soon)

Sponsorship opportunities designed to maximize your company's profile at our show will be included with the exhibitor registration package. 

Thank you for supporting the WCTA and the golf and sportsturf management industry.  We're looking forward to seeing everyone live and in-person this February!