Golf & Turf Industry Trade Show Exhibitor Info & Registration

EXHIBITOR REGISTRATION
59th Annual WCTA Conference & Trade Show
Penticton Lakeside Resort, Penticton, BC, Canada
February 16-18, 2022

October 22, 2021

To All Previous and Potential WCTA Trade Show Exhibitors,

After a year hiatus, the Western Canada Turfgrass Association Board of Directors is pleased to announce our 59th Annual Conference and Trade Show will take place live and in-person, all under one roof at the Penticton Lakeside Resort in Penticton, British Columbia, February 16-18, 2022.

With extensive new construction and renovations, the Penticton Lakeside Resort has added luxurious new rooms and replaced their casino with a stunning banquet hall overlooking Okanagan Lake, a perfect place to host our turf industry trade show.  With over 200 deluxe rooms and suites in total, plenty of meeting space and of course amenities like the Barking Parrot and Hooded Merganser, the decision wasn’t difficult to book this amazing venue for our 59th Annual Conference and Trade Show.  

Event Summary

Wednesday, February 16th
9:00am - 5:00pm             Exhibitor move-in
12:30pm – 4:30pm          Pre-Conference Education Seminars X3
7:00pm                            Annual President’s Reception, Barking Parrot Lounge

Thursday, February 17th
7:00am - 2:00pm             Exhibitor move-in continued
8:30am                            Conference opening - education program begins
11:30am – 1:00pm          WCTA Annual General Meeting
3:00pm - 6:30pm             Trade show & Exhibitor Reception on show floor 

Friday, February 18th
8:30am                            Education program begins
10:30am - 1:00pm           Trade show & delegate lunch on show floor
12:30pm                          Education program resumes
2:15pm                            Conference Closing and ending keynote
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Q: Who is the Western Canada Turfgrass Association?
A. The WCTA is a not-for-profit industry organization established in the late 1950’s.  Including our ~700 members, we communicate with over 1500 golf and sportsturf management contacts from throughout western Canada, providing education, resources and valuable member services, funding turf research and actively lobbying on behalf of the turfgrass management industry on multiple levels.    

Q: Who will be at this show?
A. This event draws hundreds of your clients - professional turf managers from throughout western Canada who work in a variety of sectors including golf courses, municipal sportsfields, schools and parks.  WCTA reach in the BC golf market is 48% of the 296 courses, higher than any other turf industry organization, while on the lucrative sportsfield and parks side, WCTA members represent 63% of major BC municipalities (population >5000).  Also active are school district, university and private school staff, educators, researchers and turf management students.

For over a decade of WCTA conference analytics CLICK HERE.

Thank you for supporting the WCTA and the golf and sportsturf management industry.  We're looking forward to seeing everyone live and in-person this February!

Gary Bartley
President, Western Canada Turfgrass Association
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SECTION 1 - RESOURCES

MEDIA RELEASE
S
HOW PROGRAM

ACCOMODATION LANDING PAGE - PENTICTON LAKESIDE RESORT
EXHIBITOR CONTRACT  (this document in pdf)
TRADESHOW FLOORPLAN (original with booth numbers)
EXHIBITOR REGISTRATION FORM (fillable pdf)
EXHIBITOR FREQUENTLY ASKED QUESTIONS - before you call, check out this list
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SECTION 2 - EXHIBITOR INSTRUCTIONS / DETAILS

Exhibitor registration opens Friday, October 29th at 9:00am Pacific time.  Booth space is allocated on a first-come, first-served basis with priority given to:
1. WCTA member previous exhibitors
2. WCTA member non-previous exhibitors
3.  non-member previous exhibitors
4.  all other exhibitors.
Do not submit this form earlier than 9:00am Pacific time, Friday, October 29th.

Per booth cost is:
  o  $1500+GST (standard 10’ wide x 8’ deep = 80ft2)
  o  Volume discount*: 4 booth block @ $5500 (either 40’ wide X 8’ deep or 20’ wide X 16’ deep depending on availability)
      *companies sharing 4 booth blocks must register under one name & will receive a
       single invoice. 
  o  $847+GST (exhibitor delegate registration without booth - WCTA members only)

Booth Inclusions:
  o  8’ backdrop and 3’ side wall 
  o  basic 750 watt power for WCTA members (if requested)  JOIN NOW
  o  full conference access for up to four (4) company personnel (names will be
      required)
  o  (2) President’s reception entry, (4) Exhibitor reception drink tickets, (2) lunch on
      Friday 

NEED MORE SPACE?  Amplify your profile – space is available throughout the venue, both indoor and outdoor, for extra displays/signage.  $500+GST (booth purchase required & other conditions apply, contact us to discuss).

Exhibitors take note:
•  There is a height restriction of 84” and floor load limit of 100lbs per square foot.

•  The venue is carpeted but overlay, tables, chairs or any other fixtures are not included in the booth space fee.  You may bring your own or order through the show supplier.  The show supplier will be in touch will all registered exhibitors directly.
•  Trade show hours and load-in timing is outlined on page 1 (times are subject to minor changes).  A move-in schedule by booth location will be provided prior to the show.
•  Booths must be ready by 2:00pm, Thursday, Feb 17 for inspection prior to trade show opening.  Take-down is Friday, Feb 18 after 1:00pm until 5:00pm.
•  Payment terms are 30 days upon invoicing or February 11, 2022, whichever comes first.  Invoices will be emailed soon after your registration is processed.  Unpaid exhibitors will not be permitted to enter the trade show floor.  Booth assignments and further exhibiting information will be available mid-January.
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SECTION 3 – HOTEL INFORMATION

Special conference nightly room rates start at $133/night for a double queen room while king suites start at $183/night (+taxes & DMF), extending 3 days prior and post-event and includes free parking for regular sized vehicles.

BOOKING DEADLINE IS JANUARY 19, 2022

Early booking is strongly recommended, standard cancellation policy is in place*.
*Reservations may be cancelled 48  hours prior to arrival free of charge.  Any cancellations made within 24 hours of arrival will be charged the Room Rate for one night plus applicable taxes and fees.

INDIVIDUAL RESERVATIONS - CALL-IN/EMAIL: Before January 19th, 2022, each guest must make their reservation by calling 1-800-663-9400 or emailing lakeside@rpbhotels.com and identifying themselves as members of the Western Canada Turfgrass Association to receive the special guestroom rate. All reservations must be guaranteed with a credit card.

ONLINE: Delegates may also reserve their guestrooms by going to the below URL: http://www.onressystems.com/vendors/pentictonlakesideresort/Group-Reservations.html   Select the desired dates (only available for reservations on February 16th & 17th), and enter promo code WCTA2022.  For extended reservations, the guest must call or email the Hotel directly.
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SECTION 3 - WHAT'S NEXT

Further information will be circulated in the coming weeks as it becomes available or as is timely such as:  

BOOTH PERSONNEL NAME REQUEST
CONFERENCE CENTRE SERVICES/POLICY FOR EXHIBITORS
COVID PROTOCOLS
ELECTRICAL ORDER & PAYMENT FORM FOR NON-WCTA MEMBERS - use this form to order power if you’re not a WCTA member.  JOIN THE WCTA NOW for 2022 and receive complimentary basic electrical at your booth (up to $90.50 value)
ENHANCE YOUR SHOW PRESENCE WITH ADVERTISING - Our annual gathering of hundreds of turf managers creates a unique marketing opportunity.  Participating in the trade show secures your 'spot at the table' during the event yet there are many other chances to amplify your profile and dramatically increase the number of impressions you can make in the minds of our delegates.
EXHIBITOR EXTRA TICKET ORDER FORM - use this form to order extra social event or lunch tickets, to purchase pub night tickets, AGM lunch ticket and/or pre-conference seminar registration.
EXHIBITOR LIST (by booth number)
INSURANCE REQUIREMENTS FOR EXHIBITORS
LIST OF FACILITIES REPRESENTED (to be populated once delegate registration opens)
MOVE-IN SCHEDULE
SILENT AUCTION ITEM REQUEST
SHOW SUPPLIER INFO AND SERVICES PACKAGE - To arrange for a forklift, drayage, order carpet, booth fixtures, etc.  Registered exhibitors will received login credentials from our show supplier, SHOWTIME.
TRADE SHOW FLOORPLAN (with exhibitor names)
PARKING INFORMATION
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Thank you for your interest in our show and making it through this document!  With so many moving parts, there is certainly a lot of information to share and more will be coming over the next few months.

If you have questions in the meantime, check our Exhibitor FAQ’s or contact us

See you in Penticton this February!

Jerry Rousseau
WCTA Executive Director