2025 Conference Exhibitor FAQ's
Even for the most tenured trade show goers, there are bound to be questions about our 2025 Conference and Trade Show! If you don't see an answer below, feel free to contact WCTA Executive Director Jerry Rousseau.
Frequently Asked Questions by Exhibitors:
CLICK HERE FOR THE EXHIBITOR REGISTRATION PAGE
Q: When and where is the next conference and trade show?
A: The next WCTA Conference & Trade Show takes place at the River Rock Casino Resort, February 11-13, 2025, Richmond, British Columbia, Canada.
Q: Who will be at this show?
A: This event draws hundreds of professional turf managers from throughout British Columbia, Alberta, Saskatchewan and beyond who work in a variety of sectors including golf courses, municipal sportsfields, schools and parks.
For previous WCTA Conference and Trade Show analytics CLICK HERE
Q. Can we see a list of delegates who will be in attendance?
A. A delegate list is sent to all registered exhibitors and sponsors approximately 2 weeks prior to the event and again about 2 weeks after.
For list of facilities represented CLICK HERE (link will be posted early January)
Q: When will the actual trade show take place?
A: The trade show will take place 3:00pm to 6:30pm, Wednesday, Feb 12 and 10:30am to 1:00pm, Thursday, Feb 13 with load-out following immediately.
Q: What is the cost to exhibit and what does this include?
A: Booth pricing is $1750 per booth (10' wide X 8' deep booth or 8' wide X 10' deep depending on location). Basic power for WCTA members is included but you have to let us know if you need it. Discount applies for multiples of 4 booths (only 2 blocks available). Each booth includes namebadges for up to 4 company staff (sorry, you can't give these away to customers). The booth pricing does not include pre-conference seminars but does include access to President's Reception and all regular program education sessions.
Q: Do I need to have a booth to enter the trade show?
A: To gain access to our event, all sales/service supplier personnel must either be registered as staff at their company's booth or purchase an individual supplier registration ($899). Any turf management personnel, ie. golf course superintendent, sportsfield manager, etc, who choose to attend the show in a sales/service capacity, must be registered as an exhibitor. Suitcasing rules apply.
Q: Does the booth cost include a table and chairs? What about carpet?
A: Sorry, no tables, chairs or carpet is included however you may bring your own or order through the show supplier. The show supplier will be in touch will all registered exhibitors directly. Note the theatre floor is rubberized and carpet is not necessary.
Q: How much dedicated show time is planned?
A: Almost all trade show time is dedicated except for a half hour overlap with the education porgram on Thursday afternoon.
Q: Is there a trade show theme this year?
A: We don't typically do themes for the trade show however the education program theme is 'WHAT'S NEXT FOR TURF???'
Q: How many personnel can I have in my booth?
A: You are allowed up to four staff per booth. We will ask for staff names a couple weeks before the show. Note that suppliers are not permitted to give these spots away to customers. A nametag is required to enter the venue and we don't want to see people miss the show because of cost. If you want to support a delegate by sponsoring their entry, contact Jerry Rousseau to discuss options.
Q. Once I've registered and paid for my booth, when do I find out my booth number?
A. A floorplan will be distributed mid-January that will show the floor layout by company name.
Q. When is exhibitor move-in?
A. A detailed move-in schedule based on your booth location will be circulated in early January. General timing is Tuesday, Feb 11th from 9:00am to 5:00pm and Wednesday, Feb 12th from 7:00am to 1:00pm.
Q. How do I get to the River Rock Resort?
A. The venue is conveniently located and easily accessed at 8811 River Rd, Richmond, BC. For those flying into Vancouver (YVR), it's a 7 minute ride on the Sky train.
Q. How big is the loading bay door? Are there floor load limits?
A. There are no height concerns however the loading ramp has 115" of usable driving width. Also, there is a floor load limit of 1500 lbs point load. For vehicles, wheel track (ft) X wheel based (ft) X 100 lb/ft^2) must exceed the curb weight of the vehicle.
Q. I need a forklift.
A. Forklift requirements are booked through the show supplier. More information will be included in the show supplier package once you've registered.
Q. Is there exhibitor storage available?
A: Due to space limitations, there is no designated exhibitor storage space however the show supplier can arrange this for you. Refer to show package once available.
Q. What about parking and other details?
A. Self-parking for hotel guests is free. Free Truck and trailer parking is availabe onsite but limited, further details will be included in the exhibitor registration confirmation package.
Q. I would like to take part in the conference social activities, how can I register?
A. Exhibitors are welcome to participate in everything the show has to offer and a limited number of tickets are included with your booth purchase. A form for purchasing extra lunch and social function tickets will be included in the 2nd exhibitor package.
Q. How can I participate in the Silent Auction?
A. CLICK HERE for the silent auction item donation form.
Q: What about hotel and conference centre information?
A: For our accommodation landing page, CLICK HERE
A: For Conference Centre rules and information, CLICK HERE (coming soon)
Sponsorship opportunities designed to maximize your company's profile at our show will be included with the exhibitor registration package (coming soon)
Thank you for supporting the WCTA and the golf and sports field management industry - we look forward to seeing you live and in-person this February in Richmond!